Privacy Policy
Effective Date: August 22, 2026
Last Updated: August 22, 2026
Blackwood Technologies Inc. (“Blackwood,” “we,” “our,” or “us”) is an Ontario corporation committed to protecting the privacy, confidentiality, and security of personal information entrusted to us.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information through our website, communications, business relationships, and professional engagements.
We handle personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) where applicable, as well as other privacy requirements that may apply based on the nature of an engagement or the jurisdiction of the individuals involved.
1. Information We Collect
Depending on how you interact with Blackwood, we may collect:
Contact Information: Name, email address, telephone number, organization, role, and other business contact information.
Inquiry and Engagement Information: Information provided when you contact us, request information, discuss a potential engagement, or work with Blackwood.
Business and Operational Information: Information concerning systems, processes, technology, workflows, security practices, governance, or other organizational matters relevant to our work.
Technical Information: Information such as IP address, browser type, device information, operating system, referring pages, and website usage or analytics data.
Confidential or Sensitive Information: Where necessary for an authorized engagement, Blackwood may receive confidential business, operational, technical, security, or other sensitive information.
We seek to limit the collection of personal information to what is reasonably necessary for the purposes identified at or before the time of collection.
2. How We Use Information
Blackwood may use information to:
Respond to inquiries and communicate with prospective or existing clients.
Evaluate whether Blackwood’s services are appropriate for an organization.
Provide professional services and complete authorized engagements.
Prepare assessments, analysis, recommendations, implementation work, and related deliverables.
Manage client, vendor, contractor, and business relationships.
Operate, maintain, secure, and improve our website, systems, and services.
Maintain appropriate business, security, financial, and administrative records.
Detect, investigate, or prevent security incidents, misuse, fraud, or unlawful activity.
Comply with applicable contractual, legal, regulatory, insurance, or professional obligations.
Protect the rights, property, security, and legitimate interests of Blackwood, our clients, and others.
Blackwood does not sell or rent personal information.
3. Consent and Other Lawful Processing
Where required, Blackwood obtains consent for the collection, use, or disclosure of personal information.
Consent may be express or implied depending on the circumstances, the sensitivity of the information, and applicable law.
Individuals may withdraw consent where legally permitted, subject to reasonable notice and any legal, contractual, security, or operational restrictions.
For individuals located in jurisdictions where another lawful basis is required, including where the EU or UK General Data Protection Regulation applies, processing may also be based on:
Consent.
Performance of, or steps related to, a contract.
Compliance with a legal obligation.
Legitimate interests, where permitted by applicable law.
4. Information Security
Blackwood uses administrative, technical, and organizational safeguards appropriate to the sensitivity of the information under our control.
These measures may include:
Access controls and authentication.
Encryption and secure communication methods where appropriate.
Restricted access to client and engagement information.
Secure storage and file-sharing practices.
Device and account security controls.
Confidentiality obligations for personnel, contractors, and service providers.
Security monitoring, incident-response, and continuity procedures.
Data retention and secure disposal practices.
No information system or method of transmission can be guaranteed to be completely secure. Blackwood therefore applies safeguards based on the nature, sensitivity, and context of the information involved.
5. Information Sharing and Service Providers
Blackwood may disclose information where reasonably necessary to:
Authorized employees, contractors, specialists, or professional advisers who require access for legitimate business purposes.
Technology, cloud, communications, analytics, payment, administrative, or other service providers supporting our operations.
Parties authorized by a client or individual.
Government, regulatory, law-enforcement, judicial, or other authorities where disclosure is required or permitted by law.
Protect the rights, safety, security, or property of Blackwood, our clients, or others.
Support a corporate transaction such as a financing, restructuring, merger, acquisition, or sale, subject to appropriate confidentiality and legal requirements.
Where appropriate, third parties handling information on Blackwood’s behalf are required to maintain suitable confidentiality and security protections.
6. Data Retention
Blackwood retains personal and engagement information only for as long as reasonably necessary to:
Fulfill the purposes for which it was collected.
Provide and support our services.
Maintain appropriate business and engagement records.
Meet contractual, insurance, legal, regulatory, tax, security, or dispute-resolution requirements.
When information is no longer reasonably required, Blackwood may securely delete, destroy, or anonymize it in accordance with applicable requirements and internal retention practices.
7. Access, Correction, and Privacy Rights
Depending on applicable law and jurisdiction, individuals may have rights concerning their personal information, including the right to:
Request access to personal information held by Blackwood.
Request correction of inaccurate or incomplete information.
Ask questions about how personal information has been collected, used, or disclosed.
Withdraw consent where applicable.
Request deletion or restriction of certain information where legally available.
Object to certain processing activities where applicable.
Request portability of personal information where required by law.
Raise a concern or complaint regarding Blackwood’s privacy practices.
Certain rights may be subject to legal exceptions, retention requirements, contractual obligations, privilege, security considerations, or other lawful restrictions.
Privacy requests may be submitted to:
gabriel.fonseca@blackwoodfirm.com
Blackwood may take reasonable steps to verify identity before responding to a privacy request.
8. International and Cross-Border Processing
Blackwood is based in Ontario, Canada.
Some service providers, technology platforms, contractors, or systems used by Blackwood may store or process information outside Ontario or outside Canada.
As a result, personal information may be subject to the laws of the jurisdiction in which it is processed and may be accessible to courts, governments, law-enforcement agencies, or regulatory authorities in accordance with applicable law.
Blackwood uses reasonable contractual, organizational, and technical measures to protect information handled by service providers.
9. Website Analytics and Similar Technologies
Blackwood may use cookies, analytics services, server logs, or similar technologies to understand how visitors use our website, maintain website functionality, improve performance, and protect against misuse.
Information collected through these technologies may include IP address, device and browser information, pages visited, referring sources, and general usage information.
Where required by applicable law, Blackwood will obtain appropriate consent before using non-essential cookies or similar technologies.
10. Third-Party Websites and Services
Our website or communications may contain links to websites, platforms, or services operated by third parties.
Blackwood is not responsible for the privacy, security, or information-handling practices of third parties. Individuals should review the applicable privacy policies of those services before providing personal information.
11. Privacy Incidents
Blackwood maintains processes for assessing and responding to suspected privacy or security incidents.
Where required by applicable law, Blackwood will notify affected individuals, regulators, or other appropriate parties of a breach involving personal information.
12. Updates to This Privacy Policy
Blackwood may update this Privacy Policy periodically to reflect changes in our operations, technology, legal requirements, or privacy practices.
The current version will be posted with an updated “Last Updated” date.
Material changes may be communicated through additional means where appropriate or required by law.
13. Contact and Privacy Inquiries
Questions, privacy requests, or concerns regarding this Privacy Policy or Blackwood’s handling of personal information may be directed to:
Blackwood Technologies Inc.
Ontario, Canada
Privacy Contact: Gabriel Fonseca
Email: gabriel.fonseca@blackwoodfirm.com